Aviation Fuel & Service Provider for Beaufort Executive Airport

Beaufort County is soliciting proposals through Request for Proposal #031226 to procure an Aviation Fuel & Service Provider for Beaufort Executive Airport (KARW) located at 39 Airport Circle, Beaufort, South Carolina. The primary deliverables include the supply of Jet A and Avgas 100LL aviation fuel, aviation-grade oils and lubricants, refueling equipment, and comprehensive support services. Qualified proposers must demonstrate the capability to deliver fuel within 72 hours, provide 24/7 ordering and delivery availability, maintain fuel quality assurance programs, process credit card payments through multiple systems, offer staff training and support, and deploy a minimum of one 1000-gallon Avgas truck and one 3000-gallon Jet A truck. The proposer must also provide comprehensive signage and branding along with a detailed activation plan ensuring seamless transition from the current provider. Evaluation will be based on five criteria: Operational Approach & Understanding of Scope (25 points), Experience & Qualifications (20 points), Equipment, Technology & Transition Plan (20 points), Fuel Quality, Safety & Compliance Program (15 points), and Pricing Structure & Overall Value (20 points). A mandatory pre-proposal meeting is scheduled for 2:00 pm EST on February 19, 2026, at the airport location with RSVP required to gmurray@bcgov.net. Proposals must be submitted electronically through the Procurement Portal at https://procurement.opengov.com/portal/bcgov by 3:00 pm EST on Thursday, March 12, 2026. Questions must be submitted by 5:00 pm on February 26, 2026, through the Procurement Portal.

The RFP does not specify any set-aside designations or restrictions on organizational types eligible to respond. Proposers must provide evidence of minimum insurance coverage including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence), Comprehensive Automobile Liability ($500,000 combined single limit), and Umbrella Liability ($2,000,000), with Beaufort County named as an additional insured. Pricing submissions must be detailed in a standardized format including all taxes, fees, and transportation costs, with pricing applicable to both full and less-than-full transport quantities. All proposals must remain firm for at least 90 days from the closing date. No specific award value or budget range is disclosed in the available documentation. The County reserves the right to reject any or all proposals, cancel the solicitation, negotiate with qualified firms, and select one or more firms to provide services.