Aviation duct & connections, pre-conditioned, purchase, TC

Palm Beach County, Florida issued a Request for Quotation (RFQ) for the purchase and delivery of pre-conditioned aviation air duct and connections under a term contract. The procurement encompasses six line items totaling specific quantities of specialized aviation equipment, including twenty units of 10-foot PRE-CONDITIONED AIR DUCT Ultra-Lyte Layflat sections, thirty units of 20-foot sections, five units of PRE-CONDITIONED AIR ADAPTER KIT, fifteen units of 14-inch to 8-inch hose reducers, six units of reinforced 14-inch by 8-foot starter duct, and ten units of replaceable air-tight seal gaskets. All items must meet MCM Engineering specifications or demonstrate equivalent quality, with technical requirements including UV-resistant yellow nylon construction, temperature ranges from -20°F to 200°F maximum, and compliance with aviation and safety standards. Responses were due on June 30, 2022, at 4:00 p.m. local time, submitted either by fax or email to the Palm Beach County Purchasing Department. Vendors must provide firm, fixed unit pricing to two decimal places, with pricing remaining firm for ninety days from the opening date and throughout the initial and any renewal terms. All goods must be delivered F.O.B. destination within seven calendar days of receiving a delivery order, with the successful vendor assuming all transportation charges, freight liability, and risk in transit.

The contract includes provisions for a Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program, with award consideration given to certified small businesses within 10% of the lowest responsive, responsible vendor. Palm Beach County reserves the right to apply a 5% local preference discount to responsive, responsible vendors with a permanent place of business in Palm Beach County or the Glades, provided such vendors submit a valid Business Tax Receipt and completed Certification of Business Location with their quotes. Vendors must comply with all federal, state, county, and local regulations, maintain current licenses and permits, register in the County's Vendor Self Service system, and complete mandatory E-Verify employment eligibility verification. The contract shall be issued for an initial twelve-month term or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods at the original terms and unit prices, subject to Board appropriation of funds and mutual written agreement. No specific budget range or incumbent vendor was identified in the procurement documents. All vendors and subcontractors must be verified as registered in the VSS system before contract award finalization, and payment shall be made only upon County acceptance and proper invoicing of delivered items.