Aviation duct and connections, pre-conditioned

Palm Beach County, Florida, through its Purchasing Department, issued Request for Quotation (RFQ) #950607/LC for pre-conditioned aviation air duct and connections to support the Palm Beach County Department of Airports. The procurement seeks firm, fixed-price quotations for six line items: 20 units of 10-foot pre-conditioned air ultra-lyte layflat duct sections, 30 units of 20-foot sections, 5 adapter kits, 15 units of 14-inch to 8-inch hose reducers, 6 reinforced 14-inch by 8-foot starter ducts, and 10 replaceable gaskets. All items must meet or exceed specifications from MCM Engineering Inc. or equivalent alternatives. The submission deadline was July 6, 2017, at 4:00 p.m. Palm Beach County local time, with responses accepted via fax or email. Vendors must submit firm, fixed unit prices with two decimal points for each line item, with prices remaining firm for ninety days from the opening date. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder who submits bids on all items; failure to bid any item renders the entire bid non-responsive. The resulting contract will be issued for a twelve-month term or until the estimated amount is expended, with an option to renew for four additional twelve-month periods under mutual written agreement maintaining original terms and prices. Vendors must comply with drug-free workplace certification, non-discrimination policies per Palm Beach County Resolution R-2014-1421, criminal history records checks for unescorted facility access, and must bear all transportation costs with F.O.B. destination delivery.

Palm Beach County offers a five percent local preference to vendors with a permanent place of business in Palm Beach County or the Glades, and a five percent small business enterprise (SBE) preference for certified SBE firms within ten percent of the lowest responsive, responsible bid. No incumbent vendors or current contractors were identified in the solicitation documents. Payment is contingent upon County satisfaction and acceptance of delivered items. The RFQ did not specify an overall budget range or award value; however, the contract term structure and the specific quantities of items requested indicate a moderate-value procurement typical of departmental supply agreements. Evaluation will be based primarily on price competitiveness among responsive, responsible bidders, with secondary consideration given to local preference and SBE status designations.