Aviation air duct & connections, pre-conditioned, term cont

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of pre-conditioned aviation air duct and connections on a term contract basis. The solicitation seeks competitive quotes for six line items consisting of 20 units of 10-foot Ultra-Lyte Layflat duct sections, 30 units of 20-foot duct sections, 5 adapter kits, 15 hose reducers, 6 starter ducts, and 10 replaceable gaskets, all manufactured by MCM Engineering Inc. or equal products meeting specified technical requirements. Vendors must submit pricing on all six items to be considered responsive; failure to bid any item results in automatic rejection of the entire quote. The RFQ submission deadline is June 17, 2022, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email to the Purchasing Department. The successful vendor will be awarded a twelve-month term contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. All delivery must be completed within fourteen calendar days of receiving a delivery order, with F.O.B. point at destination and freight charges included in unit pricing. Award will be made to the lowest, responsive, responsible quoter on an all-or-none, total offer basis, with quoted prices remaining firm for ninety days from opening and firm for the initial and any subsequent contract term.

Small, minority, and women-owned business (S/M/WBE) vendors certified by Palm Beach County may receive preference within ten percent of the lowest bid if deemed responsive and responsible. A five percent local preference may be applied to quoters with a permanent place of business in Palm Beach County or the Glades, verified by a current Business Tax Receipt. All vendors must register in the County's Vendor Self Service system and comply with the Criminal History Records Check Ordinance, E-Verify employment eligibility verification, non-discrimination requirements, and public records retention obligations. No incumbent vendors or budget ranges were specified in the solicitation documents. Payment will be made upon County acceptance of delivered items, with invoices sent to the Palm Beach County Finance Department and bearing the applicable purchase order number. This procurement presents an opportunity for vendors to establish a long-term relationship with Palm Beach County through a renewable term contract structure.