Avaya Upgrade to CM10. 1

Weld County School District 6 (WCSD6) is seeking bids for an Avaya telecommunications system upgrade to CM10.1, issued as Bid #WCSD6-25-699-0429. The procurement involves specific hardware and licensing components, including 4 Dell R660 Servers with Red Hat Linux, 4 Preferred Support ASP 130 units, 2 Next Business Day (NBD) Parts for G450 Gateway, 4 NBD Parts for Avaya Server Medium, 30 3rd Party CTI Licenses, 2,710 UC Core PBX Features Seat Licenses, 5 UC Power User Seat Licenses, and 210 Messaging Transcription Seats. The bid was released on April 30, 2025, with proposal submissions due by 2:00 PM MDT on May 14, 2025, and an anticipated contract award in May 2024. Vendor qualifications require established manufacturers or authorized dealers with a minimum of five years of system hardware experience. The district will only accept certified new parts and prohibits grey market equipment. Evaluation criteria will include vendor performance, service history, and overall bid responsiveness, with the district reserving the right to reject any bids not deemed in its best interest.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The project will be delivered to Greeley, CO, and will be installed by WCSD6 personnel, indicating an in-house implementation strategy. The bid includes specific pricing stability provisions, limiting annual price increases to 5% and requiring detailed documentation for any proposed changes. The district encourages cooperative purchasing with other governmental jurisdictions, potentially expanding the contract's scope beyond the initial procurement. While no specific budget range is explicitly stated, the comprehensive nature of the equipment and licensing suggests a significant investment in telecommunications infrastructure upgrade. Payment will be considered via Visa, and the district has structured the bid to ensure competitive and transparent pricing for the Avaya system upgrade.