AV Upgrades for the Auraria Higher Education Center – Campus Events Dept.

Auraria Higher Education Center (AHEC) Procurement Services Office is requesting documented quotes for audiovisual equipment upgrades and installation in two suites within the Tivoli Building on the Auraria Campus in Denver, Colorado, with quotes due August 17, 2026, at 2:00 PM Mountain Time and a mandatory pre-bid meeting on August 10, 2026, at 12:00 PM.

This is a brand-name-specific solicitation requiring vendors to quote only exact model and part numbers. The scope covers removal of existing AV equipment and provision and installation of specified network processors, control expanders, amplifiers, cameras, PCs, projectors, microphones, ceiling speakers, wiring, and storage boxes in Tivoli Suite 329 and Suite 740. Each suite requires one unit of each major component except ceiling speakers, which require four units per suite.

Vendors must demonstrate a minimum of three years of experience in AV installation work and provide three references from projects completed within the last two years. All quoted costs must remain firm for 90 days from the quote due date and must include equipment, labor, shipping, handling, and delivery on a FOB Destination basis. Cost sheets must be submitted with material and labor broken out separately; no modifications to the cost sheet format are acceptable. Vendors must also submit a completed W-9 form, vendor mailing address form, and sample certificate of insurance.

The contract runs from the date of award through completed delivery and installation. Work must commence by August 24, 2026, with substantial completion required by September 25, 2026 (approximately four weeks). Payment terms are NET 45 days from AHEC's receipt and acceptance of a correct invoice. AHEC will make an award on an all-or-none basis to the vendor whose response is most beneficial to AHEC, with cost as the primary evaluation factor. The anticipated award date is August 18, 2026, with purchase order issuance on August 21, 2026. AHEC reserves the right to reject all quotes and re-solicit or cancel the solicitation entirely without penalty prior to the contract start date.