Automotive window tinting services

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #650382/JM on February 16, 2016, for automotive window tinting services on a term contract basis, with quotations due by February 25, 2016, at 4:00 p.m. The procurement encompasses four distinct lots: Lot #1 covers countywide vehicles including sedans, station wagons, pickup trucks, sport utility vehicles, dump trucks, and vans with 23 line items and estimated annual quantities ranging from 2 to 35 vehicles; Lot #2 addresses off-road equipment such as tractors and loaders with 8 annual units; Lot #3 covers Fire Rescue vehicles including Freightliner models with 5 to 9 annual units; and Lot #4 is designated exclusively for PalmTran with 22 annual units across various vehicle types. Bidders must submit firm, fixed unit pricing for each line item with all costs including labor, materials, supervision, travel, fuel, mileage, equipment, and tools, and the selected contractor's facility must be located within a ten-mile radius of Palm Beach International Airport. The contract term is twelve months with an option to renew for four additional twelve-month periods at the County's discretion, and qualified bidders must provide evidence of Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, with Palm Beach County listed as additional insured, along with a three-year warranty on all labor and equipment against defects in materials and workmanship.

This solicitation is subject to federal compliance requirements as the contract is funded in part by the U.S. Department of Transportation Federal Transit Administration, including Buy America provisions and disadvantaged business enterprise requirements. The procurement is governed by federal civil rights regulations, drug and alcohol testing certifications, and various other federal regulations as detailed in the solicitation attachments. No service fees are permitted, and the County reserves the right to increase or decrease quantities as needed throughout the contract term. The anticipated contract value is $16,500 over the initial twelve-month term, though this figure may be subject to variation based on actual usage and any contract renewals exercised by the County. The evaluation criteria focus on fixed pricing per line item, compliance with insurance and warranty requirements, and facility location within the specified geographic radius of Palm Beach International Airport.