Automotive upholstery services, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) #250630/ZG for automotive upholstery services on a term contract basis, with submissions due by August 7, 2020, at 4:00 p.m. The procurement seeks vendors to provide comprehensive upholstery services including removal and replacement of headliners, seat material, and miscellaneous covers for County vehicles and equipment such as cars, station wagons, mini-vans, trucks of various configurations, buses, and custom-built fire trucks, as well as covers for equipment items including hose beds, generators, pumps, ladders, air boats, and SCBA masks constructed from sturdy, coated waterproof canvas. Successful vendors must begin work within one day of vehicle delivery and complete services within three days of starting. Qualified vendors must maintain Commercial General Liability Insurance with a minimum of $500,000 per occurrence, Workers' Compensation Insurance, a current Palm Beach County Business Tax Receipt, and all required licenses and permits. Pricing shall be submitted as a single, fixed hourly rate per worker for services performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday, excluding County-recognized holidays), with materials supplied at cost plus shipping, and all documentation of actual manufacturer or supplier costs required on invoices not to exceed the quoter's most favored customer pricing or current market price. The County will evaluate quotations based on the submitted hourly rates and vendor qualifications, with prices remaining firm for ninety days from opening and throughout the contract term.

The County applies Small/Minority/Women-Owned Business Enterprise (S/M/WBE) preferences and Local Preference provisions allowing qualified vendors to receive up to a 5% reduction in bid evaluation. Vendors must submit three references demonstrating similar upholstery services completed within the past three years to establish experience and capability. The contract term is twelve months with an anticipated value of $20,000, with renewal options for four additional twelve-month periods exercisable upon mutual written agreement with no deviations from original terms and conditions. No incumbent vendors or current contractors were identified in the procurement documentation, and no existing infrastructure or technology requiring integration was specified.