Automotive seals for annual contract

The State of Maine Division of Purchases, on behalf of the Maine Department of Transportation Motor Transport Division, is requesting bids for automotive seals under an annual contract with bids due September 24, 2010. The estimated annual purchase value is $11,000 with a one-year contract term from the date of award.

The scope covers commonly purchased automotive seal items including wheel seals, hub seals, trailer seals, shaft seals, and gearbox seals for heavy-duty trucks and equipment platforms (John Deere, Sterling, International Harvester, Volvo, Mack, Ford, Freightliner, and others). A detailed price list with Maine Department of Transportation code numbers, manufacturer part numbers, and preferred vendors (including Stemco) is provided. All items must be first-grade material of domestic origin, equal to or superior to original manufacturer specifications. Bidders must submit current manufacturer price lists or provide internet catalog access and quote on a net or discount-from-list basis. Pricing must remain firm for the one-year contract term and include transportation and delivery costs fully prepaid on F.O.B. Destination basis.

Delivery is required to approximately 100 Department of Transportation facilities throughout Maine within seven days of order receipt. Successful bidders must maintain full-time field service personnel, supply fresh stock only, and provide credit for obsolete inventory purchased during the contract term. The State of Maine Procurement Card must be accepted as payment with no surcharges permitted.

Award will be made to the lowest responsible bidder using best value consideration. Bidders will be evaluated on their willingness to extend contract pricing to political subdivisions and school districts in Maine. The State reserves the right to cancel the contract with thirty days' written notice or immediately for non-conformance. Cash discounts of 20 days or longer will be considered in award determinations; shorter discounts will not factor into the award decision.