Automotive glass, electric & manual window regulat

Miami-Dade County, Florida is soliciting bids through Invitation to Bid EVN0063560 for an as-needed contract to furnish and install automotive vehicle and equipment glass, electric and manual window regulators, and motors across County departments, with bids due November 13, 2026 through INFORMS. A Small Business Enterprise (SBE) bid preference applies.

The County seeks up to two responsive, responsible bidders offering the lowest aggregate pricing. Required services include windshield, door, vent, quarter, and rear glass replacement; window regulator and motor repair or replacement; hourly services such as rust removal, straightening, and water leak repairs; Auto Replacement Glass parts; custom-cut glazing materials; and other parts and materials. Emergency response to Miami-Dade Fire Rescue must begin within four hours of notification, 24 hours a day, seven days a week, and standard service must be completed by the next business day after order placement. All materials, labor, and equipment must meet original equipment manufacturer quality standards, and parts and repairs carry a 365-day warranty from County acceptance.

Bidders must demonstrate experience furnishing and installing automotive glass and window regulators, verified through two professional references. Other requirements include a minimum $25,000 parts inventory or equivalent lines of credit, a 24/7 company representative with full contract authority, at least three registered service trucks, $1 million Commercial General Liability coverage, and $1 million Automobile Liability coverage. Contractors working in PIOD Fleet Shops must also comply with the hazardous waste operational controls in Attachment A.

The contract runs 36 months from the first day of the month following Board of County Commissioners approval. Categories 1, 2, 3, and 7 are fixed for the first 12 months, then adjust by CPI-U for Services in the Miami-Fort Lauderdale-West Palm Beach area. Category 4 is priced as a percentage discount off National Auto Glass Specifications pricing, and Category 6 as a percentage markup on parts and materials, both fixed for the term. Estimated annual spending benchmarks are $51,400 for curved windshields, $21,400 for other glass, $2,421 for OEM glass not available through NAGS, $2,180 for window regulators, and $575 for moldings, seals, and gaskets.