Automatic Tarping Machines

The County of Orange, OC Waste & Recycling, is requesting competitive bids for two Automatic Tarping Machines (40' Generation III units) through electronic submission via the County's eProcurement portal, with bids due September 30, 2026 at 3:00 p.m. A 5% preference deduction (capped at $100,000) applies to County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) certified bidders.

Each machine must be equipped with manual top spool locks, wireless remote controls with extra transmitters, fabricated mounting brackets with reinforcement features (longer movable slide guides, stronger upright lifting bracket beams, boxed corner gussets, and hydraulic hose protection tubes), and a Caterpillar C1.1 diesel engine rated 26–30 peak horsepower with a 3,000 PSI hydraulic system capable of rolling and laying three 40' × 100' tarp covers with cables installed at approximately 11' intervals. One unit delivers F.O.B. Destination to Frank R. Bowerman Landfill in Irvine, California; the second to Prima Deshecha Landfill in San Juan Capistrano, California. The contract term is one calendar year from execution with no automatic renewal unless approved by the County Board of Supervisors.

The bid price must be firm for the entire contract term and include all travel expenses for vendor personnel, applicable California sales taxes, training, and equipment delivery. Award will be made to the lowest responsive, responsible bidder based on ability to meet requirements, references, past performance, and acceptance of County terms and conditions. Bids remain valid for 365 days after the solicitation closing date. The County reserves the right to reject any or all bids, waive non-material defects, make multiple awards, negotiate final contract terms, and defer award for up to 180 days with guaranteed pricing.

Bidders must provide certificates of insurance with specified limits (Commercial General Liability $1 million per occurrence / $2 million aggregate; Automobile Liability $1 million combined single limit; Workers' Compensation statutory; Employers Liability $1 million per accident or disease), current W-9 or 587/590 forms, valid D-U-N-S and UEI numbers, California Secretary of State registration documentation, at least three references, debarment certification, non-collusion declarations, and Levine Act campaign contribution disclosure. Performance and Labor and Material Payment Bonds are required, with penal sums equal to or exceeding the estimated contract amount. Board of Supervisors approval is required if annual contract value exceeds $200,000 or total contract value exceeds $1 million. No price increases are permitted during the first year, and all pricing must be equal to or less than prices offered to other local, state, or federal government entities.