Automatic pharmaceutical dispensing system for UW veterinary care (UW-MAD)[20-0095]

The University of Wisconsin-Madison Purchasing Services is seeking bids for an Automatic Pharmaceutical Dispensing System for UW Veterinary Care through a Request for Bid (RFB) 20-0095. The procurement involves acquiring a comprehensive pharmaceutical dispensing solution comprising seven automated dispensing cabinets for different veterinary departments, including Intermediate Care, Medical Ward, Surgical Ward, Critical Care Unit, Anesthesia, Large Animal, and Tomotherapy. The system must integrate with electronic medical records, enable medication charging to patient profiles, support multiple user types with password and biometric authentication, manage controlled substance access with witness requirements, and provide real-time inventory management. Bidders are required to demonstrate five years of experience in automated pharmaceutical dispensing systems, be original manufacturers or authorized distributors with service capabilities, and provide three client references. The bid was due by 2:00 p.m. Central Time on May 29, 2020, with desired delivery by August 31, 2020. Evaluation criteria include the lowest extended net total price that best serves the University's interests, with bid prices to remain firm for sixty days and include all associated setup, installation, and operational costs.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The bid requires removal and disposal of six existing Omnicell CT G4 units, with potential trade-in credits allowed. Bidders must maintain a minimum of one million dollars in liability insurance and complete all required forms, including a Bidder Response Sheet, Vendor Information Form, Client Reference List, and Itemized Bid List. The system must be capable of managing separate inventories for two DEA numbers and provide comprehensive reporting capabilities. While a specific budget range is not disclosed, the procurement involves a complex pharmaceutical dispensing system with multiple integrated cabinets, suggesting a significant investment. The contract will be awarded to the qualified bidder submitting the lowest cost proposal that meets all mandatory specifications, with the University eligible for governmental and educational discounts to be reflected in unit pricing.