Automatic Gate Services

Sarasota County is seeking a contractor for Invitation for Bids (IFB) #242560MM to provide comprehensive automatic gate services across multiple county facilities. The procurement covers installation, repair, and preventative maintenance for 65 gates located at 31 different sites, including emergency operations centers, fire stations, parks, public utilities, and solid waste facilities. Contractors must demonstrate proven experience with gate system installation and maintenance, requiring at least two references from governmental, commercial, or institutional entities within the past seven years. The contract will be awarded to the responsive and responsible bidder submitting the lowest total bid price, with an anticipated initial contract term of three years. Bidders must provide original equipment manufacturer (OEM) or approved alternate parts, maintain 24/7 emergency service capabilities, and comply with local, state, and national codes and regulations. The bid documents were posted on March 20, 2024, with a proposal due date of May 1, 2024. Contractors will be responsible for obtaining necessary permits, coordinating with county electricians, and providing a one-year warranty on all work and materials.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Subcontractors may be utilized with prior written county approval. The gate systems span various manufacturers including Chamberlain LiftMaster, Viking Access Systems, and HY Security, with gate types including sliding, cantilevered, swing, and barrier arm configurations. Comprehensive insurance coverage is required, including workers' compensation, commercial general liability, and business automobile liability. While a specific budget range is not explicitly stated, the scope suggests a substantial multi-year service contract covering 65 gates across diverse county infrastructure. Invoicing will be based on time spent on-site at contracted rates, with additional provisions for parts and materials. The contract appears designed to ensure consistent maintenance and operational readiness of critical access control systems at various Sarasota County facilities.