Automatic Fire Alarm Equipment - Inspection, Testing and Repair at Various Locations

The Cambridge Housing Authority (CHA) is seeking sealed bids for Automatic Fire Alarm Equipment Inspection, Testing, and Repair services across various locations in Cambridge, Massachusetts. The procurement is a comprehensive fire alarm system maintenance contract requiring a qualified contractor to perform annual inspections, testing of fire alarm panels, smoke and heat detectors, and connected devices. Bidders must be DCAMM-certified in Alarm Systems and have been in business for a minimum of five years. Electronic bids will be accepted through Procore.com until October 17, 2025, at 2:00 PM, with a mandatory 5% bid deposit and compliance with Davis Bacon Wage Determination rates. Key contract requirements include certifying testing results, performing maintenance repairs, and replacing defective detectors within 24 hours. Evaluation criteria will focus on lowest responsive and responsible bidder, with the CHA reserving the right to reject any or all bids. In the event of a tied bid, a random drawing will determine the winner.

The contract has a not-to-exceed value of $500,000, with a three-year term or until funds are expended. While no specific set-aside designations were mentioned, bidders must submit a Certificate of Eligibility and Update Statement. Contractors are required to carry replacement costs for detectors, including labor and materials, within their proposed bids. The contract is subject to approval by the CHA Board of Commissioners and is contingent on the availability of adequate funding. Potential bidders are encouraged to visit project sites before submitting their proposals. The procurement is governed by Massachusetts General Laws and will require comprehensive documentation of fire alarm system maintenance and repair activities. The final contract award will depend on the contractor's ability to meet all technical specifications, regulatory requirements, and demonstrated capability to perform the required services efficiently and effectively.