Automatic Fire Alarm Equipment - Inspection, Testing and Repair at Various Locations

The Cambridge Housing Authority (CHA) is seeking sealed bids for Automatic Fire Alarm Equipment - Inspection, Testing, and Repair at Various Locations in Cambridge, Massachusetts. This Invitation to Bid (ITB) covers comprehensive fire alarm system services, including annual inspection, testing, certification, maintenance, repair, and rapid replacement of detectors and signaling devices within 24 hours of testing. Contractors must be DCAMM-certified in Alarm Systems and have a minimum of five years of business experience. The procurement requires a 5% bid deposit and will be subject to Davis Bacon Wage Determination rates. Bid documents will be available on www.procore.com starting August 7, 2025, with electronic submissions due by August 21, 2025, at 2:00 PM. Potential bidders must submit a Certificate of Eligibility and Update Statement (DCAMM Forms CQ7 and CQ3), and the deadline for submitting bidder questions is August 18, 2025, at 2:00 PM. The award will be made to the lowest-price responsive and responsible bidder, with the CHA reserving the right to reject any or all bids.

The contract is located in Middlesex County and specifically serves Cambridge City jurisdictions. The not-to-exceed contract value is $500,000.00, with a three-year term or until funds are fully expended. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation. The contract is contingent upon Board of Commissioners' approval and adequate fund appropriation. Interested contractors are encouraged to visit project sites and can coordinate site visits by contacting Rocky Ludger, the Senior Purchasing Agent. While no incumbent vendors are identified, the procurement suggests a comprehensive approach to maintaining fire alarm systems across multiple CHA properties. The solicitation indicates a robust procurement process that emphasizes technical capability, financial responsibility, and timely service delivery for critical safety infrastructure.