Automatic Door Opener RFP

The Michigan Department of State Procurement Occupancy Services has issued a Request for Proposal for the delivery and installation of automatic door openers at approximately 48 MDOS branch offices across ten prosperity regions throughout Michigan. The project requires bidders to supply and install ADA-compliant automatic door operators featuring wireless actuators, transmitters, and receivers, with configurations tailored to single-door and double-door installations at main entrance/exit doors and interior vestibule doors. All installations must be completed within 90 calendar days of order receipt and must comply with prevailing wage requirements under the Michigan Prevailing Wage Act. The RFP evaluation will be based on technical criteria weighted as follows: Product Quality (35%), Service Capabilities (20%), Delivery Capabilities (30%), and Vendor Questions/Experience (15%), with only proposals receiving 80 or more technical points advancing to pricing evaluation. The bidders' question deadline is June 11, 2025, with proposal submissions required by 3:00 p.m. Eastern on June 19, 2025. The anticipated contract begin date is August 1, 2025, and the contract term is four years, expiring July 31, 2029, with two optional one-year renewal periods at the State's discretion. No bidders' conference is specified in the RFP.

The RFP does not establish specific set-asides; however, it does consider qualified disabled veteran-owned and service-disabled veteran-owned business status under MCL 18.1261(8) and allows consideration of economic impact to Michigan in the evaluation process. All contractors and subcontractors must register with the State and submit state project registration documentation or proof of initiating the registration process before contract execution. Service level agreements include liquidated damages of $5,000 plus $100 per day for late or improper completion, $100 per delivery non-compliance occurrence for the first five instances, and $500 per occurrence thereafter; technical support must resolve issues within 90 minutes via call center or schedule on-site service within 96 hours if unresolved within 48 hours. The RFP specifies that pricing must be firm for the entire contract length and submitted separately in a modifiable format, and the State will not pay for overtime, holiday pay, or travel expenses. The contract is subject to State Administrative Board approval as it equals or exceeds $250,000; however, the specific total budget or award value is not specified in the RFP documents provided.