Automated Weather Observing System (AWOS) Replacement and Repair Parts

The Missouri Department of Transportation (MoDOT) is conducting a Single Feasible Source (SFS) solicitation for Automated Weather Observing System (AWOS) replacement and repair parts for twelve AWOS units located throughout the state. The procurement specifically seeks Vaisala replacement and repair parts, with DBT Transportation Services, LLC of Lafayette, Colorado identified as the sole-exclusive distributor. The solicitation was posted on July 26, 2022, with bid responses due by August 1, 2022, at 10:00 AM CDT. The contract period will run from September 1, 2022, through August 31, 2023. Key objectives include maintaining the operational integrity of the existing AWOS units by ensuring access to proprietary replacement and repair parts. Evaluation criteria will focus on pricing, with MoDOT reserving the right to reject any and all bids. Vendors must submit electronic responses through the MissouriBUYS eProcurement system, and the contract will be awarded to the lowest and best responsive bidder that meets all mandatory specifications and requirements.

While there are no specific set-aside requirements, MoDOT encourages Minority Business Enterprise (MBE) participation of 10% and Women Business Enterprise (WBE) participation of 5% through subcontractors, suppliers, or joint ventures. The procurement is structured as a single feasible source purchase in accordance with Missouri Code of State Regulations, acknowledging that the parts are proprietary and only available from the manufacturer or a single distributor. DBT Transportation Services, LLC is the current and anticipated vendor for this contract. The solicitation includes provisions for Free On Board Destination delivery terms and Net 30 days payment terms. Although the exact contract value is not specified, purchases over $25,000 must comply with the Domestic Products Procurement Act, which requires the use of U.S. manufactured goods unless specific exceptions apply. The procurement process allows for open bidding, but MoDOT has determined that only DBT Transportation Services can meet the specific requirements for these specialized AWOS replacement and repair parts.