Automated weather observation system (awos), maintenance

Palm Beach County Board of County Commissioners' Purchasing Department has issued a Request for Quotation (RFQ) for preventative maintenance, Federal Aviation Administration (FAA) inspections, and emergency repair services for the Automated Weather Observation System (AWOS) located at North Palm Beach County General Aviation Airport (FAA identifier KF45). The AWOS system is a modular installation manufactured by All Weather, Inc., comprising a 30-foot Rohn tower with obstruction light, multiple sensors monitoring windspeed, direction, temperature, pressure, cloud height, visibility, present weather, precipitation, and thunderstorm activity, along with UHF and VHF transmitters, antennas, a data processor, NADIN connection to the National Airspace System, and operator terminal equipment. The successful quoter must provide tri-annual preventative maintenance and FAA inspections (three times per year) and emergency repair services available 24/7 with a guaranteed 24-hour response time. Qualified respondents must demonstrate capability through three references, verification of training and certification, a current FCC license, and an FAA certification letter confirming ability to repair and maintain the specified equipment. Repair labor is structured with three rate categories: standard rates for 8:00 a.m. to 5:00 p.m., Monday-Friday excluding holidays; overtime rates at 1.5 times standard for work outside standard hours excluding Sundays and national holidays; and premium rates at 2 times standard for Sundays and national holidays. Pricing must be submitted as a unit price for tri-annual preventative maintenance and FAA inspections (evaluated at 80 percent of total value) and as an hourly rate for repair services (evaluated at 20 percent of total value), with all materials and parts supplied at actual manufacturer/supplier cost. The RFQ submission deadline is June 28, 2019 at 4:00 p.m. Palm Beach County time, with responses acceptable by fax or email. The initial contract term is twelve months with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners.

Insurance requirements include commercial general liability coverage of $500,000, business auto liability of $500,000, and workers' compensation coverage in accordance with Florida Statute Chapter 440. The award will be made on an all-or-none, total offer basis to the lowest responsive, responsible quoter. Small business, minority-owned, and women-owned business participation goals apply under Palm Beach County's Equal Business Opportunity Ordinance, and a 5 percent local preference is available for quoters maintaining a permanent place of business in Palm Beach County. No incumbent vendor or existing contractor is identified in the procurement documentation, though the system itself represents the existing infrastructure that requires integration and maintenance. The RFQ does not specify an explicit contract value or budget range, as award amounts will be determined by the unit prices and hourly rates submitted by responsive quoters. No pre-bid meetings or site visits are mentioned in the available documentation.