Automated Vending Contract-Ft. Polk Campus, Leesville, La. Bid Cancelled: 03/04/2026

Northwestern State University's Business Affairs-Purchasing Section is seeking an Invitation to Bid (ITB) for an Automated Vending Contract at the Ft. Polk Campus in Leesville, Louisiana, located within Winn Parish. The procurement is for an exclusive vending service provider to supply beverages, snacks, and food items across campus, with specific requirements for vending machine offerings and services. The contractor must provide Coca-Cola and at least six additional soft drink and juice selections, along with a variety of snack and food items. Required machine specifications include electronic coin/bill changers, debit card acceptance, and machines in good operating condition. The contract period runs from July 1, 2025, through June 30, 2026, with options to renew for two additional twelve-month periods. The bid is due by 2:00 PM Central Daylight Time on Thursday, July 24, 2025, with the university reserving the right to award the contract based on the highest annual guaranteed rate. Evaluation criteria will focus on meeting all specifications, with a minimum annual guarantee of $1,000.

The procurement does not specify any specific set-aside designations or restrictions on responding organizations. The successful contractor will be responsible for all equipment installation, maintenance, and replacement costs, and must provide detailed monthly sales accounting by the 20th of each month. Vending machine service requirements include a minimum of three days per week servicing during fall and spring semesters, with mandatory 24/7 emergency repair services. While no specific incumbent vendor is mentioned, the contract indicates a comprehensive service expectation that includes maintaining and operating vending machines across the campus. The university will select the bidder offering the highest annual guaranteed rate, provided all specifications and requirements are met. The potential award value starts at the minimum $1,000 annual guarantee, with the expectation that vendors will compete to offer the most competitive financial proposal while meeting the detailed technical requirements of the vending contract.