Automated Flagging Machine

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, is issuing a Request for Bid (RFB) for the procurement of automated flagging machines on behalf of the Division of Equipment. The solicitation seeks bids for two units of automated flagging machines, with each unit to include two flagging machines, for an approved model of North American Traffic Model #RCF 2.4 or an approved equal. Bids must be submitted by May 13, 2020 at 10:00 a.m. Eastern Time via mail or email to KYTC.Bids@ky.gov, with written questions due by May 5, 2020 at 3:30 p.m. Eastern Time and Commonwealth responses posted by May 6, 2020 at 7:00 p.m. The contract award is tentatively scheduled for May 19, 2020, with an initial contract period from award through May 31, 2021, and an option to extend for four additional one-year periods with written approval from both the vendor and KYTC Division of Purchases. Evaluation will be based on best value using a ranking approach, with pricing receiving 95 points and delivery time receiving 5 points for a total of 100 points, with the lowest bidder receiving maximum price points and subsequent bidders scored proportionally. Bidders must specify delivery in calendar days using precise terms rather than vague language, and bids must remain valid for a minimum of ninety calendar days after the bid closing date.

The Commonwealth will apply reciprocal preference for Kentucky resident bidders and preferences for qualified bidders as defined in KRS 45A.490-494 and KAR 200 5:410. Pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all freight charges and claims. No price increases are permitted during the first twelve months of the contract, and only one price increase is permitted during the contract period if justified by industry-wide changes and submitted with thirty days' notice. Bidders must submit the signed solicitation cover page, completed bid information, certificate of authority for foreign entities, required affidavits, and equipment specifications or product literature. No incumbent vendors or budget range information has been identified in the available solicitation documents.