Autodesk Software Subscription Renewals

The City of Madison, Wisconsin Engineering Department is seeking bids for Autodesk software subscription renewals through Request for Bid (RFB) #8851-0-2019-JA. The procurement involves three primary software license categories: 12 Architecture Engineering Construction Collection IC Government Multi-user licenses, 12 AutoCAD with specialized toolsets AD Government Multi-user licenses, and 25 Civil 3D 2020 Government Single-user licenses. The solicitation requires vendors to submit comprehensive, all-inclusive, not-to-exceed fixed fees for a three-year contract period running from February 28, 2020, through February 27, 2023. Bids were due by October 31, 2019, at 2:00 PM CST, with submissions required via email to bids@cityofmadison.com using specific forms (Forms A through D). The evaluation criteria focus on selecting the lowest responsible and responsive bidder compliant with specifications, with the City reserving the right to accept, reject, or make partial awards. Bidders must return a signed Purchase of Services Contract within 30 days of contract provision to avoid potential award delays.

The procurement includes local vendor preference for suppliers registered with the City of Madison as of the bid due date. Contractors employing 15 or more employees and conducting $50,000 or more in annual business with the City must comply with affirmative action requirements, including filing an Affirmative Action Plan within 30 days of contract execution. The City is exempt from federal excise and Wisconsin state sales taxes. While specific budget ranges are not explicitly detailed, the solicitation covers multiple software license categories across different user types. Vendors must acknowledge any addenda posted on VendorNet or DemandStar bid distribution networks. Pricing must remain fixed throughout the contract term, with any potential price adjustments requiring mutual written agreement. Interested parties can direct questions to John Alliet at the City of Madison Purchasing Services via phone at (608) 266-4523 or email at jalliet@cityofmadison.com.