Autobody equipment & supplies

Western Suffolk Board of Cooperative Educational Services (BOCES) has issued a competitive sealed bid (Number 25/26-17CP) for autobody equipment and supplies covering 482 line items for the 2025-2026 school year. The procurement encompasses a comprehensive range of automotive body shop materials including tools, equipment, supplies, chemicals, and accessories from manufacturers like 3M, Kemperle, Transtar, and U-Pol. The bid will be formally opened on May 14, 2025, at 3:00 PM, with a contract period spanning July 1, 2025, through June 30, 2026. Evaluation will be conducted on a weighted basis, with 20% allocated to annual maintenance costs and 80% to hourly rates and material markup. Vendors must be certified resellers of the equipment and are permitted to propose alternate products, though they bear the burden of proving equivalence. Pricing must be submitted using the provided Cost Proposal Form, with shipping and handling costs included in the unit prices. BOCES reserves the right to award by individual items, item classifications, or in total, based on what is most advantageous to the organization.

The solicitation allows all municipal and not-for-profit organizations authorized under New York General Municipal Law to potentially purchase awarded goods and services, though final contract extension remains at the vendor's discretion. There are no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The contract provides flexibility for participating organizations to purchase items as needed, with quantities specified for each line item. BOCES retains the right to cancel the contract with 30 days' notice if new pricing is not deemed fair and reasonable, and vendors can propose lower special pricing structures. While specific budget ranges are not explicitly stated, the comprehensive nature of the 482-line item contract suggests a potentially significant procurement value covering a wide range of automotive body repair and refinishing materials. The contract is structured to provide New York state municipalities, BOCES organizations, and authorized not-for-profit entities access to standardized pricing and simplified procurement processes for automotive body shop supplies.