Authorized Honda Portable Generator Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is seeking an authorized Honda Power Equipment service vendor to provide maintenance, diagnostic, repair, and OEM parts services for City-owned Honda generators on an as-needed basis, with proposals due September 16, 2026 at 3:00 p.m. and questions due September 10, 2026 at 2:00 p.m.

The vendor must be an authorized Honda Power Equipment service provider and authorized distributor of OEM parts with required Honda certification. The scope encompasses preventive maintenance and inspection, diagnostic and repair services for mechanical and electrical issues, and supply of genuine Honda OEM replacement parts, all performed in accordance with Honda manufacturer specifications. Pricing is requested for eight line items: standard labor rates (40 hours), diagnostic services (10 hours), and six OEM parts (fuel tank caps, air filters, spark plugs, water pump, and brush assembly). All replacement parts must be new, genuine Honda OEM components with factory warranties.

The contract runs from September 15, 2026 through June 30, 2027 under this informal solicitation for Fiscal Year 2027. Delivery must occur within five business days of order placement to 345 West Mountain Street, Pasadena, California 91103, with emergency orders requiring delivery within three hours of placement before 12:00 p.m. or by end of next business day for after-hours placement. Award will be based on lowest Grand Total Price from responsive and responsible bidders. The City operates on Net 30 payment terms.

Bidders must submit a UEI obtained from SAM.gov, complete a Relevant Experience Form documenting five similar projects with comparable scope and size, and maintain Commercial General Liability insurance with minimum limits of $1 million per occurrence. Contractors must comply with the Pasadena Living Wage Ordinance if the contract exceeds $25,000 and Pasadena Municipal Code Chapter 5.02 minimum wage requirements. Federal compliance certifications addressing lobbying activities under 44 C.F.R. Part 18 and 31 U.S.C. Section 1352 are required. At contract conclusion, price increases may be requested but cannot exceed the Consumer Price Index for the preceding 12-month period. Proposals must be submitted electronically through the City's eProcurement Portal; no physical bidders conference is scheduled.