AUHCC Mirrors Package

Auburn University's Procurement and Business Services is conducting a Request for Bid (RFB) for a mirrors package specific to the Auburn University Hotel & Conference Center (AUHCC), with bid solicitation AU-2020-0000028 opened on July 27, 2020, and closing on August 5, 2020, at 10:30 AM CDT. The procurement seeks a complete set of mirrors, with bidders required to submit total package pricing and individual unit pricing using the attached pricing sheet. Notably, the procurement explicitly excludes installation services. All potential vendors were instructed to direct questions to Matthew Pike through the Q&A Board, with bid openings to be conducted online with a conference call option to ensure public transparency. Vendors must submit several key documents, including a completed and notarized Vendor Disclosure Statement, an E-Verify Memorandum of Understanding (if the vendor has Alabama-based offices or employees), and certifications of compliance with Alabama state sales tax laws and federal immigration regulations. The university's payment terms are set at 0% 0, Net 30, and they reserve the right to award the contract in whole or in part, with the best interest of the university serving as the primary selection criterion.

The procurement emphasizes support for Small Business and Small Disadvantaged Business (SB & SDB) suppliers, with ongoing reporting requirements throughout the contract duration. While specific award values are not explicitly stated in the provided documentation, the university maintains flexibility in contract award approach. Vendors must demonstrate compliance with various regulatory requirements, including immigration and tax regulations, which may serve as additional qualification criteria. The online bid opening and conference call option suggest a commitment to transparency and accessibility for potential bidders. No incumbent vendors are mentioned in the documentation, and there are no explicit restrictions on vendor participation beyond the standard compliance and documentation requirements. The procurement appears designed to be open and competitive, with the university maintaining significant discretion in vendor selection to ensure the most advantageous outcome for the institution.