Auditorium Lighting & House Lighting Replacement

Bloomingdale Public Schools in Michigan is issuing a Request for Proposals (RFP) for a comprehensive Auditorium Lighting & House Lighting Replacement Project at Bloomingdale Middle and High School. The procurement encompasses a complete theatrical lighting system overhaul and house lighting LED upgrades, including removal and installation of new equipment, full system integration, programming, commissioning, staff training, and warranty support. The theatrical lighting system deliverables include one LED lighting control console (4-universe minimum), one DMX snapshot system with control switches and wall stations, 20 LED ellipsoidal fixtures, 6 linear LED wash fixtures, 10 RGBW zoom wash fixtures, relay modules, and all required wiring and accessories, while the house lighting upgrade includes 22 four-inch LED hanging can fixtures, 24 six-inch LED retrofit ceiling can fixtures, and 8 two-by-two LED troffer fixtures. Qualified contractors must demonstrate a minimum of five years of experience with theatrical lighting systems and documented K-12 or auditorium projects while maintaining current Michigan licensure and insurance coverage of $500,000 for workers compensation and $1,000,000 for liability. A mandatory site visit or pre-bid meeting is required on April 27, 2026, at 9:00 a.m. at the Bloomingdale MS/HS Auditorium, with alternative visits available by contacting Chris Serdel at 269-521-3905 or cserdel@bdalecards.org. Sealed bids are due May 4, 2026, by 12:00 p.m. at the BPS Administrative Office located at 629 E. Kalamazoo Street, Bloomingdale, Michigan 49026, with public bid opening at 12:15 p.m. the same day. The District will award the contract to the lowest responsible bidder while considering qualifications, experience, specification compliance, and overall value, with a minimum one-year system warranty required, and bid quotes guaranteed for 90 calendar days.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the procurement documents. Bidders must submit two hard copies and one electronic copy of their proposal, including a completed bid proposal form, a 5% bid bond, a familial relationship affidavit, an Iran Economic Sanctions Act affidavit, minimum three references for similar projects, proof of insurance, and contractor qualifications documentation, with a 100% performance and payment bond required upon contract award. No incumbent vendors or current contractors are identified in the available materials. The project is funded through bond proceeds and is subject to Michigan competitive bidding requirements and Michigan prevailing wage law. While no specific award value or budget range is disclosed in the RFP documents, the scope and deliverables indicate a substantial capital project. The District reserves the right to reject any or all bids, waive irregularities, or award in whole or in part at its discretion.