Audit and Related Financial Services

Hall County Library System (HCLS), a Georgia nonprofit unit of government, is soliciting competitive sealed proposals for annual audit and related financial services, with questions due November 19, 2026 and proposals due by 2:00 p.m. on December 10, 2026. Respondents must complete the SAVE affidavit and comply with federal E-Verify requirements.

Required work includes GAAP-compliant annual financial statement audits, budget certification to Georgia Public Library Service (GPLS), Agreed Upon Procedures for GPLS due February 1 annually, Form 990 preparation and filing, management letters, presentations to the Board of Trustees, year-round accounting consultation, and a secure digital portal for document management. All deliverables except the Form 990 and the Agreed Upon Procedures must be completed within 150 days of the June 30 fiscal year-end. Proposals must show nonprofit and government auditing experience, particularly with public libraries, along with peer review reports, assigned personnel credentials, audit methodology and timeline, and three comparable client references.

The solicitation description places the audit for FY2027, July 1, 2026 through June 30, 2027. The attached RFP summary sets a one-year contract commencing July 1, 2027, with four one-year renewal options. Pricing must include a detailed five-year flat-fee proposal for FY2028 through FY2032 with specified annual price increases. HCLS operates six branches with approximately 78 staff and reported FY2025 annual revenue exceeding $4.5 million from government allocations, grants, donations, and fees for passport services, fines, and copier use.

Submissions require three paper copies and one digital copy delivered to the library's administrative offices in Gainesville, Georgia. Addenda will be posted by November 24, 2026. HCLS reserves the right to reject all submissions, negotiate contract terms, and award to an alternate bidder. All submitted materials are subject to the Open Records Act.