Audiovisual Equipment and Supplies

Cobb County School District in Marietta, Georgia, is seeking qualified vendors to supply audiovisual equipment and supplies through an Invitation for Bid (IFB B26103) issued on April 15, 2026. Individual schools and central office departments within the district will make purchases on an as-needed basis, with no minimum order quantities guaranteed. Vendors must provide a guaranteed minimum discount on audiovisual equipment and supplies, with pricing based on catalog price, published price, or manufacturer's suggested retail price (MSRP), and must submit documentation verifying their pricing methodology. All pricing must include inside shipping and delivery with unloading to designated locations, with delivery expected within timeframes specified on bid forms. Vendors must comply with the Georgia Security and Immigration Compliance Act, including E-Verify registration where applicable, and submit certifications regarding debarment status and lobbying activities. Key deadlines include written questions due by April 24, 2026, at 10:00 AM ET, responses posted by April 28, 2026, and bid submissions due on May 13, 2026, at 3:00 PM ET, with a public opening at the CCSD Procurement Services Department in Kennesaw, Georgia. Award and evaluation are scheduled for May and June 2026, with contract management assigned to Brad Evans, Director of Field Services in the Technology Services Department.

Vendors must accept payment by purchase order and procurement card with no additional fees and may be responsible for providing quarterly usage reports. Within five business days of award notification, vendors must provide proof of insurance including Commercial General Liability ($1 million), Commercial Auto Liability ($1 million), Umbrella Coverage ($2 million), Workers' Compensation, and Employer's Liability ($100,000), with CCSD named as an additional insured. Prices must remain firm for one year from the award date or any renewal period, though price escalation requests may be considered using the Producer Price Index (PCU334310334310) as a benchmark. The annual estimated expenditure for this contract is approximately $350,000, and the award may be made to multiple vendors. CCSD reserves the right to accept or reject any or all bids, and vendors are encouraged to extend all pricing, terms, and conditions to other Metro-Atlanta area entities, surrounding counties and cities, K-12 school districts, and Cobb County government agencies. The solicitation documents do not indicate specific set-aside designations or incumbent vendor information, nor do they reference requirements for integration with existing technology infrastructure.