Audiometer Calibration and Repair Services at DSHS Public Health Regions

The Texas Health and Human Services Commission (HHSC) and the Department of State Health Services (DSHS) are soliciting bids for Audiometer Calibration and Repair Services across eight Public Health Regions in Texas through a formal Invitation for Bid (IFB). The procurement seeks a contractor to provide on-site calibration services for approximately 245-300 audiometers annually, adhering to American National Standards Institute (ANSI) standards. The selected vendor must be a National Association of Special Equipment Distributors (NASED) member and will be responsible for calibrating audiometers, performing minor repairs, and providing comprehensive documentation for each service. The contract will run from September 1, 2025, through August 31, 2030, with a response deadline of July 25, 2025. Evaluation criteria will focus on the lowest price per line item, with the award determined by the best value to the State of Texas, considering price, performance capability, and compliance with all specified requirements. Bidders must submit detailed pricing information, including per-unit calibration rates, labor hourly rates for repairs, parts pricing, and per-visit travel rates, with the contractor expected to make approximately one trip per month to the specified public health regions.

The solicitation includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan with a statewide utilization goal of 26.0% for "All-Other Services Contracts" for contracts valued at $100,000 or more. The HUB program aims to promote business opportunities for economically disadvantaged groups, including Asian-Pacific Americans, Black Americans, Hispanic Americans, Native Americans, Women, and Service-Disabled Veterans. Potential contractors must carefully document subcontracting intentions, including the percentage of work to be awarded to HUB and non-HUB vendors, with potential penalties for non-compliance including contract disqualification or debarment from state contracting for up to five years. The total funding for this service will not exceed $20,000 per year, based on the average number of audiometers serviced. Bidders must complete and submit multiple required documents, including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference and Contractor Qualifications Form, and Exhibit F HUB Subcontracting Plan, with failure to submit these documents resulting in bid disqualification.