Audio visual items and peripherals

Suffolk County is seeking sealed proposals for Audio Visual Items and Peripherals through Bid/Letting #24/0384, issued by the Department of Public Works. The procurement covers a comprehensive range of audio-visual equipment and peripherals to be delivered to multiple county locations, including the District Attorney's offices in Riverhead and Hauppauge, and the County Correctional Facility. Specific items include HDMI cables, USB flash drives, portable hard drives, microphones, video encoders, DMX cables, mounting equipment, and related accessories from manufacturers such as SanDisk, Western Digital, and Axis. The bid is structured with multiple order groups, allowing vendors to submit pricing for one or more groups, with awards determined by the lowest bid meeting specifications for each group. Bids must be submitted by November 7, 2024, at 11:00 AM, with all items required to be delivered on or before December 13, 2024. The contract will initially be for one year, with the potential for up to four additional one-year extensions, not to exceed a total of five years.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Suffolk County reserves the right to award the bid to single or multiple vendors, with the flexibility to award in whole or part by item, class, or category. While specific budget ranges are not detailed in the available documentation, the procurement covers multiple order groups with varying quantities of audio-visual equipment. The county will evaluate bids based on overall lowest pricing while ensuring compliance with detailed specifications for each item group. Vendors will be required to provide delivery to specific Suffolk County locations, with pricing to include transportation and delivery costs. The comprehensive nature of the bid suggests potential contract values could be significant, covering a wide range of audio-visual technologies and peripherals across multiple county departments and facilities.