Auctioneering Services

The City of Edinburg in Hidalgo County, Texas, is seeking sealed quotes for comprehensive auctioneering services for fiscal year 2024-2025, specifically targeting biannual on-site auctions of vehicles and city surplus goods. The procurement is structured as an informal quotation with two potential auctions annually, scheduled for January/February and August/September, with exact dates to be mutually agreed upon. Vendors must submit electronic quotations through the OpenGov procurement portal by 3:00 pm on June 20, 2025, with a question submission deadline of June 17, 2025. The auctioneer will be responsible for end-to-end auction services, including advertising, pre-auction item preparation, staffing, registration, security, and post-auction reporting. Evaluation criteria include a commission fee percentage of total gross auction sales, with the City reserving the right to establish minimum bids or remove items prior to auction. Vendors must provide a pricing proposal that details their commission structure, and the City may give preference to local vendors whose principal place of business is within Edinburg and whose bid is within 5% of the lowest bid price.

The contract opportunity does not explicitly specify set-aside designations for disadvantaged enterprises, though local vendor preference is noted. The contract term is for a minimum of one year with an option to extend for an additional year, and either party can terminate with 10 days' written notice. Insurance requirements vary based on contract value, with minimum coverage levels specified for worker's compensation, general liability, and other protections. While no incumbent vendors are mentioned, the City will provide impounded vehicles and assist with item preparation. Vendors must maintain comprehensive insurance coverage, including workers' compensation, comprehensive general liability, automobile liability, and professional liability, with the City of Edinburg listed as an additional insured. Payment terms are net 30 days from invoice receipt, subject to annual appropriation and funding availability. Although a specific budget range is not provided, the compensation will be structured as a percentage of total gross auction sales, suggesting the potential award value is directly tied to the auction performance.