Auctioneering Service

The City of Edinburg, located in Hidalgo County, Texas, is seeking sealed quotes for auctioneering services for fiscal year 2023-2024 through Informal Quotation (2024-002Q). The procurement targets a qualified auctioneer to conduct biannual on-site auctions of city surplus assets, including vehicles, heavy equipment, office equipment, and furniture. Proposed auctions will be held on Saturdays, typically in January/February and July/August, with the contract term running from October 2023 through September 30, 2024, and potential month-to-month extensions if mutually agreed. Vendors must provide comprehensive auction services encompassing advertising, pre-auction preparation, staffing, item management, and post-auction reporting. The pricing structure requires bidders to specify a commission fee calculated as a percentage of total gross auction sales. Proposal submissions are due electronically by 4:00 pm on October 26, 2023, with questions accepted until October 23, 2023. The city reserves the right to establish minimum bids, remove items from auction, and potentially utilize online auctioneering services for certain items.

The procurement includes a local vendor preference, with the city potentially favoring vendors whose principal place of business is within Edinburg and whose bid is within 5% of the lowest bid price. Insurance requirements will vary depending on the contract value, with specific coverage specifications detailed in the documentation. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the city has established comprehensive evaluation criteria focusing on service capabilities and pricing structure. The agreement allows for potential contract extensions and includes provisions for termination with 10 days' written notice if sufficient funding cannot be secured. Although no specific budget range was disclosed, the compensation will be based on a commission percentage of gross auction sales. The city will utilize a standard services agreement that includes provisions for professional service standards, monthly progress reporting, and comprehensive insurance requirements, with dispute resolution procedures mandating mediation and establishing Hidalgo County, Texas as the venue for any legal proceedings.