Auctioneer services for tax office

Greenville County, South Carolina is seeking proposals for Auctioneer Services for the Tax Collector's Office through RFP #23108, with the primary objective of conducting auctions for personal and real properties with unpaid taxes. The county anticipates an auction volume of 500-1,500 properties per tax sale, requiring experienced firms capable of comprehensive auction management. Proposing vendors must provide detailed pricing for in-person, internet, and combined auction services, including per parcel costs, clerking fees, and additional service charges. The solicitation requires vendors to handle all auction logistics, including bidder registration, brochure creation, post-auction reporting, and ensuring compliance with South Carolina legal requirements. Proposal submissions are due electronically by May 8, 2023, at 3:00 pm, with an anticipated contract award date of May 22, 2023, and contract negotiations scheduled from May 22 to June 22, 2023. The evaluation process will assess proposals based on responsiveness, previous experience, pricing, references, and proposed auction services, with each criterion weighted equally at 20% of the total score. The planned Notice to Proceed is set for June 22, 2023.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. While no incumbent vendors are identified in the documentation, the county will require the selected vendor to maintain comprehensive insurance coverage, including comprehensive general liability, automobile liability, and workers' compensation. The Sample Services Agreement indicates the potential for up to four annual contract renewals, suggesting the possibility of a multi-year engagement. Though specific budget ranges are not directly stated, the contract will include a total sum not to exceed a predetermined amount, to be negotiated based on the proposed unit costs for auction services. Vendors must complete the County of Greenville Substitute Form W-9, which requires detailed tax and contact information, and must certify their U.S. taxpayer status. The successful bidder will be expected to work closely with the Tax Collector's Office to ensure efficient and legally compliant property tax auctions.