Auctioneer Services

The City of Pasadena's Department of Finance, Purchasing Division is conducting a Request for Information (RFI) for Auctioneer Services to help inform its salvage program for surplus city-owned equipment. The procurement seeks comprehensive auctioneering services, including transportation, storage, remarketing, and revenue collection for various surplus assets such as light duty vehicles, trailers, furniture, laboratory equipment, and heavy duty vehicles. Key qualifications for potential contractors include possessing an active Auctioneer's license, membership in professional auctioneer organizations, ability to track and report transaction details, and demonstrated capacity to provide comprehensive auction services. The RFI was released on April 1, 2024, with critical deadlines including a question submission deadline of April 10, 2024, at 2:00 pm, and a proposal submission deadline of April 17, 2024, at 2:00 pm. All submissions must be made electronically through the City's eProcurement Portal, with the primary objective of gathering detailed information to determine an optimal solution for the city's equipment disposal strategy. The city generates approximately $130,000 annually from public auction sales and covers approximately 22.5 square miles with 17 departments participating in the surplus equipment program.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations, suggesting an open competitive process. There are no incumbent vendors mentioned in the documentation, and no specific technology integration requirements are outlined. The current documentation indicates this is an informational gathering process, with no direct contract award anticipated through this RFI. While no specific budget range is provided, the annual auction sales of $130,000 suggests the potential contract value could be in a similar range, depending on the final procurement strategy. The city is primarily seeking comprehensive information about potential auctioneers' capabilities, including their ability to maximize returns on used technology, detailed revenue collection processes, number of active buyers, and current online auction service capabilities. Respondents will need to provide extensive company experience and demonstrate a robust approach to managing and monetizing surplus municipal equipment across various categories.