Atlassian Licenses

SUNY Geneseo is conducting a discretionary procurement under NYS Education Law 355(5)(a) for Atlassian software licenses, seeking a comprehensive suite of cloud-based collaborative and project management tools. The procurement covers a 12-month contract period from October 5th, 2025 to October 5th, 2026, with specific licensing requirements including 100 user licenses for Confluence Premium, 50 user licenses for Jira Software Premium, and 200 agent/user licenses for Jira Service Management. Additional software components include Advanced Tables, MultiExcerpt, Table Filter, Canned Responses Pro Templates, and User Profiles applications. The solicitation requires bidders to submit a cost proposal, various state-mandated certifications, tax documentation, and compliance forms by the proposal due date of October 27th, 2025 at 10:00 am. Bidders must demonstrate technical capability to provide the specified software licenses and meet SUNY Geneseo's collaborative technology infrastructure needs. The procurement will be conducted without a sealed bid process, and interested vendors must contact the campus designated contact within 15 business days of the advertisement notice.

The contract opportunity includes specific set-aside and participation goals for minority-owned and women-owned businesses, with a 15% sub-contracting goal for both categories and a 6.0% goal for service-disabled veteran-owned businesses. SHI is identified as a business entity that has been awarded an identical or substantially similar procurement contract within the past five years, suggesting potential incumbent advantage. The total procurement value is up to $125,000, though the attached cost proposal indicates a $0.00 pricing structure, which may suggest a renewal or pre-negotiated enterprise agreement. The procurement will be located at SUNY Geneseo's main campus in Livingston County, with the specific address at 1 College Circle, Geneseo, NY 14454. Bidders must comply with New York State regulations regarding procurement, non-discrimination, and labor standards, and demonstrate a commitment to meaningful participation of minority and women-owned businesses through good faith efforts and potential waiver processes if participation goals are not initially met.