Athletics management tools

Eastern New Mexico University is seeking to procure Teamworks Academics, an athletics management software platform through a sole source procurement process with the State of New Mexico. This three-year contract, effective July 1, 2026 through June 30, 2029, aims to address operational inefficiencies in athlete communication, scheduling, and academic support management. The required system must consolidate grades, attendance, and milestones; provide complete visibility of student-athlete schedules and class information; enable scheduling and coordination of academic support services; automate tutor management and study hall tracking; facilitate communication with professors and coaches; and deliver comprehensive analytics and reporting capabilities. Key qualifications include the ability to integrate with existing compliance and recruiting software already deployed within the athletic department, maintain FERPA compliance, and provide real-time scheduling and centralized data management in a single integrated platform. The university determined through due diligence research, including industry publication review and vendor outreach to competitors such as Google Apps for Business and Spry, that Teamworks Academics is the only vendor capable of meeting all specified requirements, as alternative solutions would require multiple vendors and substantially increase costs and administrative complexity. The sole source request was posted on March 18, 2026, and requires a thirty-calendar-day posting period without challenge before approval by the State Purchasing Agent or the Secretary of the General Services Department, with an overall contract opportunity deadline of April 18, 2026.

The sole source designation restricts this procurement to Teamworks Academics as the sole provider, limiting responses to other organizations. The total contract value is $129,450 over the three-year period, with annual payment obligations of $40,250 due July 1, 2026; $42,600 due July 1, 2027; and $46,600 due July 1, 2028, with no applicable tax to this procurement. No disadvantaged enterprise set-asides or restrictions are indicated in the procurement documentation. Teamworks Academics will serve as the incumbent vendor for this new contract, integrating directly with existing compliance and recruiting software already operational within Eastern New Mexico University's athletic department. The procurement specifically addresses the need for a unified platform to replace multiple competing solutions that lack critical features such as real-time scheduling and centralized data management capabilities.