Athletic Wear

The City of Colorado Springs is seeking a fixed unit price contract for athletic wear for the Colorado Springs Fire Department (CSFD), issuing a comprehensive Request for Proposal (RFP) for approximately 3,250 total clothing items. The procurement encompasses a wide range of athletic apparel including t-shirts, long-sleeve shirts, hooded shirts, sweatshirts, shorts, sweatpants, beanies, and hats across multiple manufacturers such as Bayside, Next Level, Sport-Tek, and Under Armour. All items must feature a two-color (red and white) CSFD logo, with a strong preference for items manufactured in the United States. Key requirements include implementing a fully functional website ordering system by 2/15/2026 with sales capabilities beginning 3/1/2026, and the ability to manage employee uniform stipends with detailed monthly reporting. The procurement timeline includes a pre-proposal conference on 11/6/2025, a question cut-off date of 11/15/2025, proposal submissions due on 12/1/2025, potential vendor interviews on 12/3/2025, and a contract award projected for 12/9/2025. The contract structure allows for a base year with four potential option years, potentially extending through 12/31/2030, with pricing increases limited to 3% annually.

The solicitation serves approximately 516 sworn and 84 civilian employees and does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contractor will be responsible for managing a comprehensive online ordering system that tracks individual employee stipend balances and provides detailed monthly reporting. Pricing will be based on fixed unit prices for each item, with the expectation of maintaining consistent product quality and timely service. While specific budget ranges are not explicitly detailed, the procurement covers an estimated 3,250 items across multiple product categories. The contractor must demonstrate the capability to provide a robust, user-friendly ordering platform, manage individual employee spending limits, and ensure consistent product availability. The contract emphasizes flexibility in product selection, with employees able to choose from a wide range of approved athletic wear items within their designated stipend amounts. The successful vendor will need to show technical proficiency in managing the online ordering system and maintaining comprehensive inventory and reporting capabilities.