Athletic Top Dress Sand - Term Contract

Louisiana State University (LSU) through its Board of Supervisors is issuing an Invitation to Bid (ITB) for a term contract to supply Athletic Top Dress Sand, identified as RFQ-0000002497. The procurement is specifically for delivering 1,600 tons of specialized top dress sand to LSU Athletic Facilities, with each delivery required within 48 hours of order placement. The contract will span from July 1, 2025, to June 30, 2026, with potential renewal options for two additional 12-month periods. Bidders must provide top dress sand that meets rigorous USGA and ASTM guidelines, with strict quality requirements including complete freedom from foreign debris. The bid submission deadline is May 13, 2025, at 11:00 AM CT, with electronic submissions to be sent to lsubids@lsu.edu. Evaluation will focus on selecting the lowest responsible and responsive bidder, with LSU reserving the right to reject any or all submitted bids. Pricing will be conducted on a per-ton basis, with anticipated deliveries of 4-5 loads monthly, each load containing up to 24 tons.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged businesses or minority-owned enterprises. Vendors must provide a certificate of insurance and comply with LSU's standard contract terms, which include maintaining firm pricing throughout the contract duration. The total estimated annual purchase volume is 1,600 tons, suggesting a potential contract value that would be attractive to sand and aggregate suppliers specializing in athletic field maintenance materials. While no incumbent vendors are identified in the documentation, the precise specifications and delivery requirements indicate a specialized market for high-quality athletic top dress sand. Prospective bidders will need to demonstrate technical capability to consistently meet the strict particle size, composition, and delivery specifications outlined in the ITB. The contract's potential two-year extension option provides additional incentive for qualified suppliers to submit competitive bids.