Athletic Field Lighting Services

Loudoun County Public Schools is requesting proposals for athletic field lighting services covering preventative maintenance, inspections, testing, alterations, new installations, and repair services across multiple facilities throughout Loudoun County, with proposals due October 26, 2026 at 2:00 PM Eastern Time.

The scope encompasses system assessments, troubleshooting, installation recommendations, and documentation of completed activities at athletic fields throughout the school division. The preponderance of LCPS's systems are manufactured by Musco, with remaining systems from Whitco. The contractor must maintain a Virginia Contractor's License with Electrical (ELE) Classification and provide at least one licensed journeyman electrician on every project. Compliance with National Electric Code (NEC) and National Fire Protection Association (NFPA) codes is required, as is integration with the LCPS Computerized Maintenance Management System (CMMS).

Emergency response time must be less than one hour for callback and less than five hours for on-site team arrival; non-emergency response requires a qualified technician on-site the next business day. Pricing must be firm for the contract duration and include all travel, labor, tools, overhead, profit, equipment drop-off and pickup charges, and fuel.

Required insurance includes workers' compensation, commercial general liability of $5 million per occurrence, business automobile liability of $1 million, and professional liability of $1 million, with Loudoun County School Board named as additional insured. The contractor must designate a dedicated project manager.

The contract award becomes effective upon signature with four additional one-year renewal options available. Evaluation weighs executive summary and approach (30 points), capability and skills (30 points), references and experience (20 points), and cost of services (20 points), with potential oral presentations worth an additional 50 points. Proposals must be submitted through the LCPS Electronic Bidding System.