Athletic Field Bleacher Rental Bid

The Dudley-Charlton Regional School District in Worcester County, Massachusetts is seeking sealed bids for the rental of athletic field bleachers for Shepherd Hill Regional High School. The district is looking to rent stadium bleachers that can accommodate approximately 950 people and meet ADA requirements. The initial rental period is for two years, with the district having the option to extend for up to three additional one-year terms. Proposals must be submitted by 10:00 AM on April 11, 2017, and the contract will be awarded to the responsive and responsible bidder with the lowest total cost. Delivery and installation of the bleachers must be completed by August 31, 2017, and the bleachers must remain on-site until approximately Spring 2019, unless the district exercises its extension option. Pricing must be inclusive of delivery and setup, and no federal, state, or municipal sales/excise taxes will be charged. Bidders must provide three references and a certificate of insurance naming the district as an additional insured, with a minimum of $1 million in combined single limit bodily injury and property damage coverage, plus a $1 million to $2 million umbrella policy. The district reserves the right to terminate the contract immediately and seek damages if the successful bidder does not meet the specified timeline terms.

The solicitation does not mention any set-aside designations or restrictions on the types of organizations that can respond. There is also no information provided on any incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The budget range for this contract is not explicitly stated.