Athletic Bus Charter Services for Fall

Adams State University (ASU) is seeking bus charter services for its athletic teams through a Documented Quote (Solicitation No. ASU25001-DQ) in Alamosa County, Colorado. The procurement covers 15 separate bus charter trips for various athletic teams including volleyball, soccer, basketball, wrestling, and swimming, with destinations spanning multiple states such as Texas, New Mexico, South Dakota, Oklahoma, and Kansas. The charter services require 32 or 56 passenger coaches with specific equipment requirements, including TV/VCR/DVD capabilities and restroom facilities. Vendors must be registered with the Rocky Mountain E-Purchasing System and provide comprehensive insurance coverage, including workers' compensation, general liability, and automobile liability. The solicitation requires detailed trip information and pricing, with bids due on August 12, 2024, at 5:00 PM Mountain Time, and questions accepted until August 9, 2024. Evaluation criteria will include price, vendor qualifications, equipment quality, previous experience, and completeness of submitted documentation.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the university reserves the right to award the contract to one or more vendors based on a comprehensive assessment of their proposals. The procurement emphasizes that price is the primary consideration, though not the sole determining factor in vendor selection. Payment terms are established at a minimum of Net 30, and the contract will cover athletic team transportation between September and December 2024. No incumbent vendor information is provided in the documentation, and there are no specific details about existing transportation infrastructure or technology integration requirements. The solicitation does not specify a precise budget range or total contract value, leaving financial terms open for competitive bidding by qualified vendors capable of meeting the specified transportation needs for Adams State University's athletic programs.