Athletic Bus Charter Services

Adams State University (ASU) is seeking quotes for Athletic Bus Charter Services through a Documented Quote (Solicitation No. ASU26001-DQ) located in Alamosa County, Colorado. The procurement requires charter bus transportation for various athletic team trips during fall 2025, specifically for women's soccer, volleyball, and cross country teams traveling to destinations in Texas, Nebraska, and Kansas. Specific routes include round-trip transportation to Sul Ross State University, West Texas A&M University, Angelo State University, Texas A&M International University, University of Nebraska at Kearney, and Fort Hays State University between September and October 2025. The solicitation requires bus charters with passenger capacities ranging from 25-40 passengers and allows vendors to specify additional amenities like TV/VCR/DVD equipment and restroom facilities. Vendors must provide detailed pricing for each trip and indicate driver hotel accommodation requirements. Bids are due by August 25, 2025, at 2:00 PM Mountain Time, with questions accepted until August 22, 2025. The university will evaluate proposals based on price, qualifications, equipment, previous experience, and document completeness.

Vendors must be registered with the Rocky Mountain E-Purchasing System and possess specific insurance credentials, including comprehensive general liability insurance with $2,000,000 aggregate limits and automobile liability insurance with a $1,000,000 combined single limit. The procurement will be funded through the university's budget, with financial obligations contingent on fund availability. The university reserves the right to award the contract to one or multiple vendors, providing flexibility in vendor selection. No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the solicitation documents. The total budget or specific award value was not explicitly stated, though the scope involves multiple athletic team transportation requirements across several out-of-state destinations. Potential vendors should carefully review all documentation and ensure compliance with the specified insurance and registration requirements to be considered for the charter bus services contract.