Assorted Electric Items

The City of Palo Alto is conducting a Request for Quotes (RFQ) #194975 for Assorted Electric Items on behalf of its Administrative Services and Electric Utilities Departments. The procurement involves a one-time purchase of 38 distinct electrical items, including connectors, wires, cables, insulators, fuses, switches, and related equipment, with quantities ranging from 4 to 9,000 units per line item. Vendors must submit quotations through the City's OpenGov portal by 3:00 pm on Friday, June 20, 2025, with requirements to provide unit costs, lead times, and the option to propose alternate manufacturer part numbers with accompanying data sheets. Evaluation criteria include responsiveness, responsibility, and compliance with environmentally preferred purchasing guidelines, with the City reserving the right to award to the lowest responsive bidder and potentially split the award among multiple vendors. Bidders must adhere to specific sustainability requirements, such as using recycled paper, recyclable packaging, and minimizing foam plastics, with potential liquidated damages for non-compliance.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be subject to annual City Council budget approval, with payment terms of Net 30 or greater, and the City retains the right to terminate the agreement with 10 days' written notice. Contractors must obtain insurance from companies with an AM Best's Key Rating of A-:VII or higher, licensed in California, with minimum coverage limits of $1,000,000 for most liability categories. The City of Palo Alto must be named as an additional insured, and contractors must submit insurance certificates to PurchasingSupport@PaloAlto.Gov. While a specific award value is not explicitly stated, the comprehensive nature of the electrical items and the potential for multiple vendor awards suggests a significant procurement opportunity for qualified electrical equipment suppliers.