Asset Data Collection-North

The California Department of Transportation (Caltrans) is requesting proposals for asset data collection services covering northern California under IFB 56A0887, with proposals due June 29, 2026 at 1:00 p.m. Pacific Time and written questions due June 19, 2026. DVBE participation is required at 3%, and a 5% small business or microbusiness preference applies with a dollar cap of $100,000 for all combined DVBE incentives and preferences.

The scope spans approximately 8,136 centerline miles across Caltrans Districts 1, 2, 3, 4, 5, and 10, requiring development of a comprehensive inventory and geodatabase of traffic safety and control devices, including signs, barriers, guardrails, crash cushions, end treatments, pedestrian facilities, and bicycle facilities. Deliverables include street-level imagery at 3000 x 2000 pixels minimum resolution captured at 1-image-per-6-meter intervals, mobile LiDAR data, validated point cloud files, planimetric features with condition assessments, a web-based interface accessible to 50 concurrent users, and two in-person training sessions for headquarters staff and two sessions for each district. A 3% work product (approximately 244 centerline miles divided equally between urban and rural) is due within three months of data collection commencement; final remaining deliverables are due within 18 months. Quality control requirements mandate horizontal accuracy of 1 meter resource grade and minimum point cloud density of 30–100 points per square meter. Contractor must correct deficiencies within 15 working days at no additional cost; failure after a second attempt may result in contract termination. All data ownership transfers to Caltrans upon completion.

The contract commences August 3, 2026 and expires August 2, 2029, with optional amendment for up to three additional years and $5,000,000 in additional work. Minimum qualifications require roadway asset collection experience in at least three distinct states or countries and three years minimum LiDAR experience for roadway asset collections. Evaluation comprises technical proposal scoring (106 points), oral presentation scoring (40 points), and cost proposal scoring (146 points), totaling 292 possible points. Technical proposals are scored the week of July 6; oral interviews occur the week of July 13; cost proposals open the week of July 20. Notice of Intent to Award is anticipated the week of July 20. Required insurance includes Commercial General Liability, Automobile Liability, Workers Compensation with Waiver of Subrogation, and Professional Liability.