Assessment and repair of CBRNE and HazMat meters and detectors

The City of Yonkers Bureau of Purchasing is soliciting bids for a comprehensive assessment and repair contract for Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) and Hazardous Materials (HazMat) meters and detectors for the Fire Department's Special Operations division. The procurement involves calibration and repair services for multiple meter types, including 15 MSA Altair 5X, 10 MSA Altair 4XR, 30 Honeywell BW Solo, 8 Inficon D-Tek Select, 30 Sensi tHXG-2d, 30 Teledyne GMI GT-44, and 25 RAE Systems by Honeywell QRAE3 meters, with service frequencies ranging from 3-6 times per year. Key deliverables include an assessment fee per meter and a markup on materials, with an estimated material cost of $2,000. The bid is due on November 7, 2025, at 2:00 PM, with a deadline for written questions on October 29, 2025. Bidders must submit comprehensive documentation, including a Vendor Background Questionnaire, Non-Collusive Bidding Certification, and various compliance certifications. The contract will be funded by US Department of Homeland Security UASI Grants, and contractors must ensure compliance with all federal requirements.

The City of Yonkers actively seeks to encourage participation from minority and women-owned business enterprises (MWBE), requiring bidders to complete a related questionnaire. Potential bidders must provide proof of insurance, including workers' compensation and general liability coverage, with the City named as an additional insured. The contract will be awarded on an item basis to the lowest responsive and responsible bidder, with the City reserving the right to reject any or all bids. Bidders must comply with comprehensive federal contract provisions outlined in 2 C.F.R. 200.326, which include non-discrimination policies, Equal Employment Opportunity requirements, Davis-Bacon Act compliance, and various ethical and regulatory standards. The procurement includes strict requirements for debarment, suspension protocols, and anti-lobbying certifications. Contractors will be subject to potential audits and must adhere to all applicable federal laws, regulations, and executive orders throughout the contract period.