Assessment and Reformatting of Audio and Visual Collection

The State Library of Massachusetts is seeking a firm to perform a survey and reformatting of its historical audio and visual collection, which includes several thousand recordings in obsolete formats such as cassette tapes, VHS tapes, CDs, and DVDs. The project would involve assessing the quantity and condition of the materials, followed by reformatting to ensure the data is preserved. The State Library is seeking responses by March 7, 2019, with interviews for selected bidders on March 11, 2019 and an anticipated contract start date of March 18, 2019. The initial contract term is one year. The State Library is seeking pricing on a fixed-rate per page for scanning services as well as an hourly time and materials rate for related services. Additional funding to fully support this project may be available through future fiscal year IT bond allocations, subject to appropriation and availability of funds. The State Library anticipates that funding will be available to continue the project beyond the first fiscal year.

The procurement is open to all qualified firms, and there are no set-aside designations or restrictions on the types of organizations that can respond. The State Library has not identified any incumbent vendors or current contractors, and there are no specific technology integration requirements mentioned in the request for response. The available budget for this project is not explicitly stated, but the State Library indicates that additional funding may be available in future fiscal years to continue the work.