Asphalt/Grading for Recreation Courts

The City of Galax is seeking sealed bids for Invitation for Bid (IFB) #25-0012, a recreation court renovation project located at Felts Park in Galax, Virginia, within Grayson County. The procurement involves asphalt and grading work to repair, resurface, and extend an existing basketball court, creating four pickleball courts (140ft x 70ft) and an outdoor basketball court (70ft x 60ft). Contractors must provide all labor, equipment, and materials for complete construction, with specific technical requirements including 3/8-inch maximum aggregate size, 1-inch slope, and surface service variance less than 1/8-inch over 10 feet. Bidders must demonstrate proper licensing through the Department of Professional and Occupational Regulations and provide evidence of satisfactory work experience in similar projects within the past two years. A mandatory site visit is required prior to bid submission, with questions due by March 6, 2025, and sealed bids due by March 14, 2025, at 2:00 PM. The project is Phase I of a three-phase initiative, with work scheduled to begin April 1, 2025, and completion required by May 9, 2025. Contract award will be made to the lowest responsive and responsible bidder based on total bid price.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000). Bidders are required to submit a completed Vendor Authorization and Substitute W-9 form to establish their vendor account with the City of Galax. The bid form necessitates detailed company information, including firm name, address, license number, contact details, project plan, and three references demonstrating similar service performance. While no specific budget range is explicitly stated, the comprehensive insurance and technical requirements suggest a substantial project investment. Contractors must certify compliance with the Virginia Governmental Fraud Act and Federal Law regarding collusive bidding practices, ensuring transparency and fair competition in the procurement process.