Asphalt Roller Compactor

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Materials, issued a Request for Bid (RFB) for the procurement of one Instrotek M-B039M Asphalt Roller Compactor system. The solicitation was posted on April 13, 2023, with a bid closing date of May 4, 2023, at 1:30 PM Eastern Time. The equipment package includes a control unit heating component, a heated roller for 500 x 400 mm molds, a large mold size of 500x400x180 mm with handles, and installation services consisting of one day on-site support with a field service specialist, to be delivered to KYTC Division of Materials at 1227 Wilkinson Boulevard, Frankfort, Kentucky 40601. This is a one-time purchase with delivery required at the earliest possible date; late delivery will result in penalties of one percent per day deducted from invoices for each day beyond the contracted due date, excluding delays caused by Commonwealth actions or events beyond the vendor's control. Award determination will be based on best value using a price-ranking approach, with the lowest responsive bid receiving the maximum 100 points. Written questions must be submitted by April 24, 2023, at 3:30 PM, with Commonwealth responses issued by April 25, 2023, at 3:30 PM, and the tentative award date is May 12, 2023. All bidders must submit responses exclusively through the Kentucky Vendor Self Service (VSS) eProcurement system; all vendors must be registered in the Commonwealth eProcurement System with registration requiring 24 to 48 hours, and bids must remain valid for a minimum of 90 calendar days after the closing date.

Kentucky resident bidders may receive reciprocal preference equal to the preference given by the nonresident bidder's state of origin. Qualified bidders include Kentucky Correctional Industries (eligible for a 20 percent preference), Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities (each eligible for a 15 percent preference). Shipping terms are F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all freight charges and filing of freight claims. Payment will be made within 30 working days of receipt of goods and proper invoices, with a penalty payment of one percent per month added for payments exceeding 30 working days. All bidders must submit an Annual Affidavit for Bidders, Offerors and Contractors, notarized in compliance with Kentucky Revised Statutes 45A.110 and 45A.115, attesting that they have not knowingly violated Kentucky campaign finance laws. No specific budget range or contract value was disclosed in the solicitation documentation.