Asphalt recycling machine - OTB

The City of Rochester in Monroe County, New York, is seeking to procure a one-time purchase of a new and unused portable asphalt recycling machine through Invitation to Bid (ITB) No. 523530. The equipment must be capable of recycling up to ten tons per hour of either broken chunk or milled asphalt at repair sites, with a specific preference for a Bagela BA10000 asphalt recycler or an approved equivalent. The bid was issued on August 18, 2025, with a closing date of September 3, 2025, at 11:00 am, and bids can be submitted electronically through BidNet or via hard copy to the Office of the Director of Purchasing. The bid opening will be conducted through a Zoom meeting, and the contract period is set for 120 days after the award date. Evaluation criteria will focus on the lowest responsive and responsible bidder, determined by the lowest best value offer using Net Delivered Unit Price. The successful vendor must deliver the machine within 90 calendar days of award, and the equipment must include a standard two-year warranty covering the engine, powertrain, and major components.

The solicitation includes a five percent price advantage for Minority and Women-owned Business Enterprises (MWBE) certified bidders, which provides an additional competitive opportunity for diverse businesses. No bid deposit, performance security, or specific insurance requirements are listed in the documentation. The bid specifications are comprehensive, detailing requirements for body construction, drum operation, engine characteristics, hydraulics, heating system, and trailer specifications. While no incumbent vendors are mentioned, the procurement appears to be a straightforward equipment acquisition with clear technical requirements. Though a specific budget range is not disclosed, the one-time buy (OTB) nature of the contract suggests a focused, single-transaction procurement aimed at upgrading the city's infrastructure maintenance capabilities. The successful bidder will need to demonstrate compliance with the detailed technical specifications and be prepared to meet the 90-day delivery timeline following contract award.