Asphalt Paving & Maintenance Town of Ashland

Town of Ashland, Virginia is requesting bids on asphalt paving and maintenance services under IFB #2026-0716 BMP088648, with bids due August 10, 2026 at 11:00 a.m. The scope includes asphalt pavement mix placement, pavement milling, and related materials across three sections organized by project tonnage: Section 1 (projects exceeding 500 tons per visit), Section 2 (101–500 tons), and Section 3 (25–100 tons). Estimated annual paving budget is approximately $600,000. All quantities are estimates only with no guarantee of actual work volume.

Section 1 estimated quantities include 750 tons BM-25.0 mix, 2,000 tons SM-9.5A mix, 3,000 tons SM-9.5D mix, 2,000 gallons liquid asphalt prime coat, 100 tons cover material, 15,000 square yard-inches pavement milling, and 2,500 tons milled material credit. All work must comply with Virginia Department of Transportation Road and Bridge Specifications. The contractor must warrant workmanship for one year after completion and materials for one year or the manufacturer's standard warranty period, whichever is longer.

The contract term runs from execution through July 31, 2027, with Town renewal options for up to four additional 12-month periods by mutual agreement. Price adjustments will be applied monthly according to VDOT Special Provision S109G08-0116 based on the statewide PG 64-22 asphalt cement index price, limited to the lesser of the Consumer Price Index or Engineering News Record Construction Cost Index.

Bid pricing is firm for 60 days from bid opening. A bid bond equal to five percent of total bid price is required only if the bid exceeds $100,000. Performance and payment bonds equal to 100 percent of the contract amount are required if the contract exceeds $100,000. Insurance requirements include statutory workers' compensation, $1,000,000 bodily injury and property damage liability per occurrence, and $1,000,000 automobile coverage. Electronic bids in Adobe PDF format are accepted through eVA; paper bids are accepted at the Town of Ashland Purchasing office. The contract is subject to annual appropriations by the Ashland Town Council and may be terminated by either party with 30 days' written notice.