Asphalt Paving and Concrete Repairs for Parks & Recreation

The City of Newport News, Virginia is requesting bids on asphalt paving and concrete repairs on an as-needed basis for the Department of Parks and Recreation and other City departments under IFB #27-1473-3017, with bids due September 14, 2026 at 3:00 p.m. and questions due September 8, 2026 at 12:00 p.m.

The scope encompasses removal, surface preparation, and replacement of damaged pavement and concrete at various park locations, including athletic courts, walking trails, parking lots, access roads, sidewalks, ADA ramps, and curbing. Work spans both open areas and tight wooded locations with equipment speeds not exceeding 25 mph. The solicitation includes 35 line items with estimated annual quantities ranging from 2 each for specialized work to 10,000 square feet for large pavement overlays. Contractors must demonstrate a minimum of five years of experience in asphalt milling and paving, concrete forming and finishing, asphalt patching and pothole repairs, trail and pathway repairs, and small parking lot and access road work. Routine work response time is 15 calendar days; emergency repairs must be addressed within 24 hours.

The initial contract period is one year from award, with four one-year renewal options at the City's sole discretion and potential extension up to six months following the final renewal. The City reserves the right to make multiple awards to the lowest responsive and responsible bidders, with work assignment determined by price, availability, responsiveness, scheduling, geographic location, and demonstrated experience. Pricing must be submitted on a unit cost basis with all mobilization, equipment, materials, labor, supervision, and incidentals reflected in unit prices; all prices are F.O.B. Destination, and bidders must submit prices on all 35 line items to be considered responsive. Payment terms are Net 30 days. Annual price adjustments are permitted based on the Producer Price Index for asphalt paving mixture and block manufacturing, limited to a maximum 5% increase per adjustment period with 30-day advance notice. Insurance requirements include commercial general liability of $1 million per occurrence, automobile liability of $1 million combined single limit, and umbrella liability of $2 million, with the City named as additional insured. Public bid opening occurs at the Office of Purchasing with virtual attendance available.